City St George’s is currently undergoing a significant change to the systems we use to support key financial, and people related processes. As an institution we are transitioning from various software solutions to Oracle.
The new Oracle fusion system will cover the entire employee lifecycle form recruitment to retirement, including training, expenses, payments, and procurement. Our end-to-end processes will be standardised across the University with a commitment to “adopt not adapt”, embracing best practice.
As a supplier, there are a few dates for you to be aware of. We will be going live with Oracle on 5 August. Our last payment run in SAP will be on 17 July with regular payment runs in Oracle commencing again in early August.
We will continue to pay any valid active invoices within the agreed 30-day payment terms.
As a supplier, after the 5th of August, you will receive purchase orders and payments from the new system. Current information and any open purchase orders will be brought across into Oracle, reducing the need to submit invoices again.
One significant change – and benefit – for moving to Oracle is the new supplier portal. This portal will improve functionality and visibility for you. All we ask is that as a supplier, you maintain your contact and payment details online. In addition, you will have the option to manage catalogues, monitor purchase orders, and submit and track invoices and payments. More information will be available soon.
This upcoming change impacts suppliers of good and services related to our Clerkenwell and Moorgate campuses, or the University as a whole. Suppliers working solely without Tooting campus are not affected by this update.
Should you have any questions, please contact the Procurement team. We look forward to continuing working with you as we transition to Oracle.